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ASTRA is a swipe collector system that captures the employees attendance swipes and sends the data, directly to greytHR.

 Mapping ASTRA with greytHR

In order to import the swipe details, ASTRA has to be mapped with the greytHR servers. Perform the following steps, to map ASTRA with greytHR:

  1. Install Greytip ASTRA v3.0.2 in the biometric server.
  2. Upon successful installation, the Greytip Astra login page automatically opens in the browser.
    Figure 1: Greytip Astra Login Page

  3. In the URL text box, type your login or account URL.
  4. In the User ID text box, type your user ID.
  5. In the Password text box, type your password.
  6. Click Login Now!. The Gerytip Astra Home page appears.
  7. Click Settings at the top-right corner. The Setting page appears.
  8. Click on the Loader Info link. The Loader Setup page appears.
  9. In the Data Storage Type field, select the appropriate option from the drop down.

The attendance data can be mapped in the following ways: 

Mapping Data from CSV

  1. In the Data Storage Type field, select CSV from the drop-down list.
    Figure 2: Configuring Loader Setup for Mapping CSV File
  2. In the Vendor field, select the appropriate vendor from the drop-down list.
    Figure 3: Uploading CSV File

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    Note: The CSV file must be named in ddmmyyyy format.

  3. Browse for the CSV file that you want to map with Greytip Astra.
    Sample CSV File
    01122017.csv

  4. In the File Location text box, type the appropriate location of the CSV file.
  5. In the Date Format field, choose the appropriate date format from the drop-down list. You are advised to choose the ddMMyyyy date format.
  6. Add a note as per your requirement.
  7. Click Next.
    Figure 5:Mapping Values as per CSV File


    A value appears in the No of Columns text box, indicating the number of columns present in the CSV file. Based on the value that appears in this text box, a number of drop downs are displayed on the page. These drop downs contain entities such as employee, date, time and so on.

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    Note: The values in the CSV file are separated using delimeters such as comma (,) or semicolon (;). These delimeters help in mapping the data from the CSV file to Greytip Astra.

  8. Select the appropriate value for each fields from the corresponding drop-down list.

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    • Employee, Date, Time and In/Out Indicator are mandatory values that must be chosen from the drop-down lists.
    • In/Out Indicator is an optional configuration and depends on whether your biometric device detects the swipes. If the swipes are detected by the biometric device, we suggest you to configure the In/Out indicator.
    • For the other fields that you want to ignore, select Ignore from the adjacent drop down.
  9. Click on to choose the appropriate field format.
    Note:
    You are suggested to select the following format for date and time.
    Date format dd/MM/yyyy
    Time format hh:mm:ss

  10. Click Finish. On successfully mapping the data from the CSV file, the Recent Swipes page appears displaying the details captured from the CSV file. The text OK beside the headings, Swipes From Reader and Uplink to Greytip indicates that the data is successfully mapped.
    Figure 5: Viewing Recent Swipes

 

Mapping Data from Database

  1. In the Data Storage Type field, select Database from the drop down.
  2. In the Vendor field, select the appropriate vendor from the drop down.
  3. Select the appropriate vendor and click Next.
  4. Choose the appropriate database provider.
  5. Type details of the appropriate host, port, table format and so on.

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    The port number that you type depends on the database provider you choose. Following are the port numbers associated with the various database provider.
    PostgreSQL: 443

    My SQL: 3306

    SQL Server: 1433 

    MS Access: Doesn’t have a specified port 

    Oracle: 1521 (differs)

  6. Type the username and password for logging on to the database.
  7. Click Fetch Tables to fetch the tables from the database. The tables fetched, then appear in the drop-down list adjacent to the Swipe Tables field.
  8. Choose the appropriate swipe table from the drop-down list.
  9. Add a note as per your requirement.
  10. Click Test Connect to verify if the connection is successfully established. Once the connection is successfully established, Database settings verified successfully message is displayed at the top of the screen.
  11. Click Next. A value appears in the No of Columns text box indicating the number of columns present in the table that you have fetched from the database. Based on the value that appears in this text box, a number of drop downs are displayed on the page. These drop downs contain entities such as Employee, Date, Time, and so on.
  12. Select the appropriate value for each fields from the corresponding drop-down list.

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    • Employee, Date, Time and In/Out Indicator are mandatory values that must be chosen from the drop-down lists.
    • In/Out Indicator is an optional configuration and depends on whether your biometric device detects the swipes. If the swipes are detected by the biometric device, we suggest you to configure the In/Out indicator.
    • For the other fields that you want to ignore, select Ignore from the adjacent drop down.
  13. Click Finish. On successfully mapping the data from the database, the Recent Swipes page appears displaying the details mapped from the database. The text OK beside the headings, Swipes From Reader and Uplink to Greytip indicates that the data is successfully mapped.

Once the mapping is successfully completed, the swipe data is automatically synced to the greytHR cloud. However, there is a lag of five minutes in the real time swipe detection and the data that is synced to the greytHR cloud.

 ASTRA Config

greytHR identifies multiple ASTRA systems, based on their unique IP address and installation name. The ASTRA system is enhanced to record the name of all the active installations.

 ASTRA Health Status

greytHR receives a ping from ASTRA servers, every one hour. The health of ASTRA is displayed in a list, based on the number of installations and can be identified in the following ways:

  • If a ping is received from the ASTRA server, it states that it's healthy.
  • If a ping is not received, the greytHR server will wait for another three hours for the ping. The following actions are taken later:
    1. If a ping is received within three hours of waiting, it states that ASTRA is healthy.
    2. If a ping is not received after three hours, it states that ASTRA's health is in danger. An email and SMS notification is sent immediately to the ASTRA Admin, by greytHR.
  • If any one of the installation is not working/ running, a message is displayed. This will be displayed at the top of the list.
  • Inactive installations will not be displayed.
 ASTRA Manual Sync

The manual sync allows users to request attendance data, manually using greytHR. The user can send only three requests for manual sync of data, at a time. The validations for sending requests are as follows:

  • Attendance data that can be request for the maximum of 31 days, per request.
  • The To Date must be greater than From Date.
  • The From Date and To Date fields, must not be in the future dates.
  • A request cannot be sent for the already existing dates under pending requests.
  • Pending requests by other users, cannot be deleted by you.
  • Manual sync cannot be requested when Attendance is locked.

Manual sync is allowed for versions ASCA 3.0 and above. If you are using an older version, please upgrade your license, for all the privileges.

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